A single agent runs the whole first ninety days
One AI worker books IT, sends policies, schedules role training and nudges managers to check in on time.
The problem
A new hire joins and four different people scramble to remember what to set up. Someone forgets the payroll form until the day before cutoff. The line manager schedules the first check-in three weeks late because their calendar was full. HR chases missing documents by email while the new starter waits for a laptop login that IT never got the ticket for.
What AI makes possible now
The automation holds the full onboarding sequence for each role in your company. On day zero it creates the IT ticket, emails the equipment list, dispatches the payroll link and schedules every training session. It watches for completions: a signed policy doc, a finished induction video, a booked first one-on-one. If something stalls, it nudges the right person, not the new starter. The new starter gets one clear checklist and a single point of contact for the first ninety days.
How it works
- You define a role template once: equipment, accounts, training modules, documents requiring a signature, and five check-in dates with the line manager.
- On trigger (HR system webhook or a simple form), the agent creates an IT ticket with exact hardware and access needs, then emails the payroll team the starter’s details.
- The agent sends the new starter a personal onboarding page with a dated checklist. Each item has a deadline relative to day one.
- The agent monitors sign-offs and completions daily. A missed deadline escalates: a polite nudge to the manager, then to HR, then a flag on a shared dashboard.
The first thirty days
We ship one role template with a single onboarding sequence within thirty days. The agent triggers from a short form you fill in on day zero. It dispatches emails, creates IT tickets and tracks document sign-offs. One manager dashboard shows all live onboardings and any overdue steps.
How it earns
It saves hours per hire across IT, HR and the line manager, and removes the cost of a bad start: early leavers, missed compliance paperwork or a new starter sitting idle without a machine for two days. A fixed monthly fee covers any number of onboardings.
Why now
Fragmented onboarding spikes during hiring rounds and burns goodwill when a new hire's first days feel chaotic. AI agents can now reliably sequence multi-step processes across departments without a human needing to keep the whole timeline in their head.
First customers
Mid-size professional services firms (50-250 staff) that hire cohorts of juniors or regular project teams and where HR is one stretched person, not a department.
The hard part
Sensitive starter data (bank details, home address) must move through a chain of people; the agent only delivers the empty payroll form and notifies payroll that it was submitted. We keep the agent out of the data flow for anything personally identifiable.
Build this with us
We map your current tangled onboarding timeline into one role template and build the agent around your real tools: your HRIS, your IT ticketing and your calendar. If onboarding delays worry you more than pipeline right now, we should talk.