Survey to Listing Draft

For

Listing teams at independent estate and letting agencies

Solves

Agents retype survey notes, photos and floor plans into portal listings by hand every evening.

Delivers

Portal-ready draft listing with description, room-by-room bullets, key features and ordered photos

Built in

about 3 weeks of creation time, MVP in 3 days

Investment

$6,500 for the MVP, $23,000 for the full product

Run it

Inside your business, or as part of your offer to clients

For listing teams at independent estate and letting agencies, turn survey notes, floor plan sketches, photos and voice memos into a portal-ready draft listing with description, room-by-room bullets, key features and ordered photos.

1. Extract rooms, dimensions and features from floor plans and notes.
2. Draft description and room-by-room bullets in house style.
3. Match and order photos to rooms.
4. Fill portal fields for price, rooms, address, EPC and tenure.
5. Flag low-confidence readings for human review.
6. Export a copy-ready listing for manual portal paste.

What goes in, what comes out

The workflow

1. In
   Start with

   Survey notes, floor plan sketches, photos and voice memos

2. 1

   Drop survey pack into shared folder

3. 2

   Model reads floor plan and notes

4. 3

   Draft is generated

5. 4

   Reviewer checks highlighted changes

6. 5

   Edits if needed

7. 6

   Approves

8. 7

   Copies into portal

9. Out
   Finish with

   Portal-ready draft listing with description, room-by-room bullets, key features and ordered photos

AI does the heavy lifting, people stay in charge

Use vision models to read floor plans and photos, and language models to draft copy in the agency's tone. Keep room count, dimensions and price in structured fields. Flag uncertainty on handwriting or incomplete plans. A human reviewer confirms all facts and edits before anything is published.

What your team sees

Key screens: Survey inbox, draft preview, edit and approve. Use a list of incoming survey packs, a central preview showing the drafted listing with highlighted changes, and a right-hand panel for field-by-field edits and confidence flags. Show room count, price and tenure as structured fields. Display draft, needs review and approved states. Provide a copy-to-portal button. In this product, the first view is survey inbox, followed by draft preview and edit and approve.

Accounts and administration

Agency accounts, listing versions, reviewer assignments, approval timestamps, edit history, confidence flags and an audit trail of what was changed after draft.

Integrations and data access

Shared folders, email inbox, Rightmove and Zillow manual copy fields, later CRM and property management APIs.

We build with our own AI software development factory, so most implementations take days to a few weeks of creation time, not months. You see working software at every step, and exact timing depends on availability.

1. 1

   Scoping call

   Day 1

   Thirty minutes on your process, your data and how you want to run it: for your own team, or for your clients. You get a fixed scope and price for the MVP.

2. 2

   MVP

   3 days

   One buyer segment, one recurring use case; first modules: survey intake and draft generation. Manual review in the loop. Built by our AI software factory.

3. 3

   Paid pilot

   4 days

   Accounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.

4. 4

   Full product

   7 days

   Self-serve onboarding, billing, monitoring and the wider integration set.

5. 5

   Run and improve

   Monthly

   We host, monitor and improve it for a fixed monthly fee, or hand it over to your team. How the retainer works.

Why we start with an MVP

An MVP, or minimum viable product, is the smallest version that your users can actually work with. It is not a cheap version of the full solution. It is a test, built to answer the questions that decide whether the rest is worth building.

1. Pick the riskiest assumption. Here: will listing teams at independent estate and letting agencies use it to solve "agents retype survey notes, photos and floor plans into portal listings by hand every evening"?
2. Build only what tests it. One team, one use case, a few core modules. People do the rest by hand for now.
3. Run a paid pilot. Paid pilot with one agency for 30 days, baseline of average time per listing before and after, decision to continue based on at least 50% time saved and no increase in listing errors.
4. Measure, then decide. Track time from survey pack to approved draft and and percentage of drafts accepted without edits. Then expand, change course or stop, with evidence instead of opinions.

MVP scope for this solution. One agency, one listing workflow, two modules: survey intake and draft generation. Manual review of every output with no portal API.

After the MVP. Automate portal API submission, integrate with CRM and property management systems, and add batch processing for portfolio listings.

What the build depends on. Reliable vision model for floor plan reading, structured output schema for listing fields, and a secure file intake pipeline.

A planning range to start the conversation, not a quote. You pay per phase, so you can stop after the MVP.

Running costs per month

A rough indication of monthly hosting and AI model costs once it is live, not tested. Real costs depend on usage, file sizes and the models chosen.

Your brand, or this one

Run it under your own brand, or start from this concept style.

Selling it to your own clients: the go-to-market playbook

Pricing to test

Test at USD 200 per agency per month, flat fee for up to 20 listings, as a hypothesis.

Message to test

Turn your survey pack into a portal-ready listing in minutes, not evenings.

Where to find buyers

Local estate agency networks, property management software communities, and industry trade shows.

Lead magnet

Free draft of three listings from your own survey packs, no commitment.

The first 30 days

1. Week 1: Map one agency's workflow and collect sample survey packs.
2. Week 2: Build survey intake and draft generation pipeline.
3. Week 3: Test with live packs and refine confidence flags.
4. Week 4: Deliver drafts for review and gather feedback on accuracy and speed.

Paid pilot

Paid pilot with one agency for 30 days, baseline of average time per listing before and after, decision to continue based on at least 50% time saved and no increase in listing errors.

Success metrics

Time from survey pack to approved draft, and percentage of drafts accepted without edits.

Retention and expansion

Monthly fee includes ongoing model tuning for the agency's tone and floor plan styles, plus priority support for new portal field changes.

Why clients would pick it

The pipeline improves with each reviewed listing, learning agency-specific tone and common floor plan quirks, making it harder to switch.

Alternatives and positioning

Agents type listings manually into portals, use generic templates or hire copywriters. This differs by automating the entire survey-to-draft path with visual understanding.

Main delivery costs

Vision model API usage, prompt engineering, cloud storage for survey packs, and support time for setup and review handholding.

Must not publish directly without human approval, must flag uncertain room counts or prices, and must not invent features not present in the survey. Access limited to agency staff with role-based permissions.