Tender matching subscription
Eligibility evidence and amendment tracking within one supplier niche.
- For
- Small IT suppliers selling to local authorities
- Solves
- Relevant tenders are buried among unsuitable notices.
- Delivers
- Tender shortlist and bid-readiness checklist
- Built in
- about 5 weeks of creation time, MVP in 6 days
- Investment
- $11,000 for the MVP, $45,500 for the full product
- Run it
- Inside your business, or as part of your offer to clients
What it does
For small IT suppliers selling to local authorities, turn published tenders and supplier capabilities into tender shortlist and bid-readiness checklist.
- Filter service categories.
- Extract eligibility.
- Compare capabilities.
- Explain mismatches.
- Track amendments.
- Save bid decisions.
What goes in, what comes out
- Published tenders
- Supplier capabilities
AI drafts, people review. Transparent opportunity matching and shortlist platform.
- Tender shortlist
- Bid-readiness checklist
How it works
The workflow
- InStart with
Published tenders and supplier capabilities
- 1
Define buyer-selected criteria
- 2
Gather authorized opportunity information
- 3
Apply explicit eligibility rules
- 4
Propose matches with evidence
- 5
Let the user review uncertain conditions
- 6
Save a shortlist and track the resulting conversations or applications
- OutFinish with
Tender shortlist and bid-readiness checklist
AI does the heavy lifting, people stay in charge
Extract criteria, normalize opportunity descriptions and explain possible fit. Use explicit rules for hard requirements. Do not invent missing eligibility facts or represent a suggested match as a verified qualification.
What your team sees
Key screens: Opportunity feed, fit explanation, deadline calendar. Open with a filterable opportunity feed and clear fit explanations. Each profile shows source evidence, eligibility conditions and missing information. Keep saved, rejected and needs-review states. Include a deadline or next-action view without hiding the basis of recommendations. In this product, the first view is opportunity feed, followed by fit explanation and deadline calendar.
Accounts and administration
Editable criteria, dated sources, eligibility evidence, missing-data flags, saved shortlists, rejection reasons, deadline alerts and owner follow-up.
Integrations and data access
Official publications, agency document stores and approved service workflows. Permitted opportunity feeds, customer profiles, calendars and CRM exports. Keep initial outreach or applications as user-reviewed drafts. These are candidate integration categories, not verified supported connectors.
How we build it
We build with our own AI software development factory, so most implementations take days to a few weeks of creation time, not months. You see working software at every step, and exact timing depends on availability.
- 1
Scoping call
Day 1Thirty minutes on your process, your data and how you want to run it: for your own team, or for your clients. You get a fixed scope and price for the MVP.
- 2
MVP
6 daysOne buyer segment, one recurring use case; first modules: filter service categories; extract eligibility. Manual review in the loop. Built by our AI software factory.
- 3
Paid pilot
7 daysAccounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.
- 4
Full product
3 weeksRemaining modules: explain mismatches; track amendments; save bid decisions. Self-serve onboarding, billing, monitoring and the wider integration set.
- 5
Run and improve
MonthlyWe host, monitor and improve it for a fixed monthly fee, or hand it over to your team. How the retainer works.
Why we start with an MVP
An MVP, or minimum viable product, is the smallest version that your users can actually work with. It is not a cheap version of the full solution. It is a test, built to answer the questions that decide whether the rest is worth building.
- Pick the riskiest assumption. Here: will small IT suppliers selling to local authorities use it to solve "relevant tenders are buried among unsuitable notices"?
- Build only what tests it. One team, one use case, a few core modules. People do the rest by hand for now.
- Run a paid pilot. Produce a small shortlist and ask the buyer to verify fit independently.
- Measure, then decide. Track qualified opportunities and missed amendments. Then expand, change course or stop, with evidence instead of opinions.
MVP scope for this solution. Begin with small IT suppliers selling to local authorities and one recurring use case. Build the first two modules: filter service categories; extract eligibility. Provide operator assistance for the third module: compare capabilities. Deliver tender shortlist and bid-readiness checklist through a manual review queue. Perform other necessary full-scope functions manually during the pilot. Include all applicable access, accuracy and professional-review controls from the start.
After the MVP. After paid pilots establish value, automate the remaining modules: explain mismatches; track amendments; save bid decisions. Add one validated source integration, reusable customer configuration and recurring delivery. Expand to additional teams, document formats or languages only after testing the new scope.
What the build depends on. Current source information, explicit eligibility rules, entity identity checks and inspectable fit reasoning. Sparse evidence limits match quality.
Investment
A planning range to start the conversation, not a quote. You pay per phase, so you can stop after the MVP.
- Phase 1
MVP
One buyer segment, one recurring use case; first modules: filter service categories; extract eligibility. Manual review in the loop.
- Phase 2
Paid pilot
Accounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.
- Phase 3
Full product
Remaining modules: explain mismatches; track amendments; save bid decisions. Self-serve onboarding, billing, monitoring and the wider integration set.
Indicative total, MVP to full product$45,500about 5 weeks of creation time · start with the MVP from $11,000
Running costs per month
A rough indication of monthly hosting and AI model costs once it is live, not tested. Real costs depend on usage, file sizes and the models chosen.
| Stage | Hosting and infrastructure | AI usage | Total per month |
|---|---|---|---|
| MVP and paid pilotabout 3 customers | $50–$100 | $40–$90 | $90–$190 |
| Full productabout 50 customers | $190–$380 | $280–$560 | $470–$940 |
Run it or resell it
For your own team
Small IT suppliers selling to local authorities run it inside the business: published tenders and supplier capabilities in, tender shortlist and bid-readiness checklist out, reviewed by your people.
As part of your offer
Agencies, consultancies and software companies can offer it to their own clients under their brand. We build and maintain it; you sell and deliver it.
Your brand, or this one
Run it under your own brand, or start from this concept style.
- primary
#3c9127 - accent
#9754c9 - surface
#e7f1e4 - ink
#22201e
- Headings
- Space Grotesk
- Text
- Inter
- Voice
- Plain-spoken, neutral, accountable
Selling it to your own clients: the go-to-market playbook
Pricing to test
Test USD 150-600 monthly for one narrow opportunity feed, or USD 750-2,500 for a bespoke researched shortlist. Price manual verification and custom research explicitly. These are pricing hypotheses.
Message to test
Tender matching subscription for small IT suppliers selling to local authorities. Eligibility evidence and amendment tracking within one supplier niche. Demonstrate the claim through a weekly shortlist with explicit eligibility checks.
Where to find buyers
Government supplier associations
Lead magnet
A weekly shortlist with explicit eligibility checks
The first 30 days
- Week 1: interview five prospective buyers in this segment: small IT suppliers selling to local authorities. Ask to see a recent example of the problem and their current process.
- Week 2: prepare this demonstration using authorized or synthetic material: a weekly shortlist with explicit eligibility checks.
- Week 3: present it through government supplier associations and seek one narrowly scoped paid pilot.
- Week 4: review qualified opportunities, missed amendments, total delivery effort and a concrete renewal decision before increasing scope.
Paid pilot
Produce a small shortlist and ask the buyer to verify fit independently. Record why each option is accepted or rejected and whether it leads to a useful next step. Review missed eligible options too. For this solution, use published tenders and supplier capabilities and evaluate tender shortlist and bid-readiness checklist. Agree success thresholds with the buyer before starting; collect a baseline for qualified opportunities, missed amendments. A positive signal is payment and repeat use with acceptable quality and delivery cost, not a favorable demo reaction alone.
Success metrics
Qualified opportunities, missed amendments
Retention and expansion
Refresh opportunity profiles, improve criteria from accepted and rejected matches, and offer deeper verification for shortlisted options.
Why clients would pick it
A maintained niche opportunity dataset and documented relevance feedback, supported by relationships with the intended buyer community. For this solution, build around eligibility evidence and amendment tracking within one supplier niche. This advantage requires execution and accumulated customer trust; the base model alone is not a defensible asset.
Alternatives and positioning
Manual research, directories, generic databases, referrals and existing opportunity marketplaces. Differentiate on this specific proposed advantage: eligibility evidence and amendment tracking within one supplier niche. Test it against the buyer's current method on the same task. Competitor coverage and uniqueness have not been established.
Main delivery costs
Source collection, profile updates, entity resolution, eligibility verification, analyst research and customer feedback review.
Safeguards
Preserve official source versions, accessibility and audit records. Confirm agency-specific procurement, records and data handling requirements during discovery. Validate source access and reviewer availability during the pilot. Maintain customer-level access, data deletion controls and a record of final approvals.