Unbilled service revenue recovery engine
Recover earned billable work lost between delivery and invoicing.
- For
- Professional services finance teams
- Solves
- Delivered approved work never reaches billing preparation.
- Delivers
- Finance-approved unbilled work queue
- Built in
- about 5 weeks of creation time, MVP in 6 days
- Investment
- $20,500 for the MVP, $50,000 for the full product
- Run it
- Inside your business, or as part of your offer to clients
What it does
Recover earned billable work lost between delivery and invoicing.
- Match completed deliverables to contracts.
- Detect unbilled candidates.
- Prepare reviewer-approved billing evidence.
- Compare the reviewed result with the recorded baseline and value assumptions.
- Capture corrections and named-owner approval before consequential use.
- Export a versioned finance-approved unbilled work queue with source references and unresolved questions.
What goes in, what comes out
- Authorized work records
- Agreed billing rules
AI drafts, people review. Evidence-backed analysis and reporting workspace.
- Finance-approved unbilled work queue
How it works
The workflow
- InStart with
Authorized work records and agreed billing rules
- 1
Confirm the buyer's problem and scope
- 2
Collect authorized work records and agreed billing rules
- 3
Then follow this sequence: 1
- OutFinish with
Finance-approved unbilled work queue
AI does the heavy lifting, people stay in charge
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the three stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One service line; accountants confirm billability and clients approve scope disputes. A model suggestion is never a verified fact, professional decision or authorization to act.
What your team sees
Primary screens: Data and definitions, Pattern investigation, Action and value review. Open with a compact overview and filters for the relevant period or segment. Let users drill from each theme or metric into underlying records. Keep source definitions and missing-data notes near the result. Use an action panel to assign investigations and record what was learned. Make the task-specific outcome finance-approved unbilled work queue visible beside its evidence, review state and value baseline.
Accounts and administration
Dataset permissions, field mappings, metric definitions, source drill-down, saved filters, reviewer annotations, recurring reports and action ownership. Add organization access boundaries, named reviewers, usage caps, data retention controls, export logs and explicit approval for external actions.
Integrations and data access
Accounting exports, invoice records and finance review processes. Read-only business data exports, reporting databases and task trackers. Reconcile source totals before scheduling recurring data refreshes. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
How we build it
We build with our own AI software development factory, so most implementations take days to a few weeks of creation time, not months. You see working software at every step, and exact timing depends on availability.
- 1
Scoping call
Day 1Thirty minutes on your process, your data and how you want to run it: for your own team, or for your clients. You get a fixed scope and price for the MVP.
- 2
MVP
6 daysOne buyer segment, one recurring use case; first modules: match completed deliverables to contracts; detect unbilled candidates. Manual review in the loop. Built by our AI software factory.
- 3
Paid pilot
7 daysAccounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.
- 4
Full product
3 weeksSelf-serve onboarding, billing, monitoring and the wider integration set.
- 5
Run and improve
MonthlyWe host, monitor and improve it for a fixed monthly fee, or hand it over to your team. How the retainer works.
Why we start with an MVP
An MVP, or minimum viable product, is the smallest version that your users can actually work with. It is not a cheap version of the full solution. It is a test, built to answer the questions that decide whether the rest is worth building.
- Pick the riskiest assumption. Here: will professional services finance teams use it to solve "delivered approved work never reaches billing preparation"?
- Build only what tests it. One team, one use case, a few core modules. People do the rest by hand for now.
- Run a paid pilot. Agree quality and outcome thresholds before the pilot using this measure: Collected eligible revenue minus recovery labor and dispute cost.
- Measure, then decide. Track collected eligible revenue minus recovery labor and dispute cost; accepted-output rate; material error rate; reviewer correction time; actual repeat purchase. Then expand, change course or stop, with evidence instead of opinions.
MVP scope for this solution. Pilot scope: One service line; accountants confirm billability and clients approve scope disputes. Implement one approved input format, a bounded representative case set and the first two task modules: match completed deliverables to contracts; detect unbilled candidates. Support the third module with operator review: prepare reviewer-approved billing evidence. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
After the MVP. Once paid pilots prove usefulness, automate repeatable reviewed steps and add one verified source integration. Expand supported inputs and case volume only after new evaluation cases pass. Build reusable customer configurations and recurring value reports around finance-approved unbilled work queue. Retain the explicit scope boundary: One service line; accountants confirm billability and clients approve scope disputes.
What the build depends on. Stable identifiers, consistent metric definitions, deterministic calculations, source lineage and representative review samples. Poor coverage must remain visible. Obtain representative authorized cases, baseline measurements, qualified reviewers and a buyer-side decision owner. Specific limitation: One service line; accountants confirm billability and clients approve scope disputes.
Investment
A planning range to start the conversation, not a quote. You pay per phase, so you can stop after the MVP.
- Phase 1
MVP
One buyer segment, one recurring use case; first modules: match completed deliverables to contracts; detect unbilled candidates. Manual review in the loop.
- Phase 2
Paid pilot
Accounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.
- Phase 3
Full product
Self-serve onboarding, billing, monitoring and the wider integration set.
Indicative total, MVP to full product$50,000about 5 weeks of creation time · start with the MVP from $20,500
Running costs per month
A rough indication of monthly hosting and AI model costs once it is live, not tested. Real costs depend on usage, file sizes and the models chosen.
| Stage | Hosting and infrastructure | AI usage | Total per month |
|---|---|---|---|
| MVP and paid pilotabout 3 customers | $50–$100 | $80–$160 | $130–$260 |
| Full productabout 50 customers | $190–$380 | $880–$1,750 | $1,070–$2,130 |
Run it or resell it
For your own team
Professional services finance teams run it inside the business: authorized work records and agreed billing rules in, finance-approved unbilled work queue out, reviewed by your people.
As part of your offer
Agencies, consultancies and software companies can offer it to their own clients under their brand. We build and maintain it; you sell and deliver it.
Your brand, or this one
Run it under your own brand, or start from this concept style.
- primary
#6c9127 - accent
#5e54c9 - surface
#ecf1e4 - ink
#22201e
- Headings
- Archivo
- Text
- Lora
- Voice
- Exact, sober, trustworthy
Selling it to your own clients: the go-to-market playbook
Pricing to test
Test USD 500-2,000 for an initial analysis of one bounded dataset. Offer USD 250-1,000 monthly for repeat reporting at agreed volume. Data cleanup and specialist analysis are separately priced. These are test ranges. Package the initial sale as one bounded finance-approved unbilled work queue. Recurring fees must specify volume, review depth and integration support. For exchanges, test a disclosed coordination or successful-service fee rather than holding customer funds. Reprice only after measuring real delivery labor; platform-build cost is separate from a commercial pilot fee.
Message to test
Recover earned billable work lost between delivery and invoicing. Demonstrate a concrete finance-approved unbilled work queue using the buyer's approved example and show the baseline, corrections and actual delivery effort.
Where to find buyers
Professional services finance teams professional communities; specialist consultants serving this buyer; permissioned partner introductions; practical demonstrations at relevant trade or practitioner events.
Lead magnet
A reviewed sample finance-approved unbilled work queue from a small authorized input set, with a transparent calculation of collected eligible revenue minus recovery labor and dispute cost and no promised savings.
The first 30 days
- Week 1: interview five professional services finance teams and inspect a recent example of delivered approved work never reaches billing preparation.
- Week 2: prepare a consented or synthetic demonstration of the three task modules.
- Week 3: seek one bounded paid pilot with agreed baseline and acceptance criteria.
- Week 4: measure collected eligible revenue minus recovery labor and dispute cost, reviewer effort and repeat-purchase interest. This is a demand-validation plan, not a thirty-day full-product delivery promise.
Paid pilot
Agree quality and outcome thresholds before the pilot using this measure: Collected eligible revenue minus recovery labor and dispute cost. Continue only if the buyer accepts the actual output, the intended job outcome improves without unacceptable errors, and measured delivery cost fits willingness to pay. Revise or stop if access is unavailable, qualified review cannot be provided, or apparent savings disappear after corrections and support. Use held-out cases when comparing model quality; use a properly reviewed comparison design before making causal claims. Record missing cases and negative results alongside successful outputs.
Success metrics
Collected eligible revenue minus recovery labor and dispute cost; accepted-output rate; material error rate; reviewer correction time; actual repeat purchase.
Retention and expansion
Repeat the workflow when the buyer again needs finance-approved unbilled work queue. Retain permissioned settings and reviewed examples, report realized value honestly, and sell increased volume or adjacent approved workflows only after contribution margin and quality remain acceptable.
Why clients would pick it
Domain-specific definitions, trusted source mappings and a history connecting findings to actions and observed results. Build a permissioned library of representative task cases, reviewer corrections and verified operating constraints for professional services finance teams. Repeatable delivery and useful integrations matter more than access to a base model.
Alternatives and positioning
Analysts, business intelligence dashboards, spreadsheets and general text summarization tools. Compare this product with the buyer's present method on collected eligible revenue minus recovery labor and dispute cost. Offer a bounded paid workflow instead of claiming broad autonomous expertise. Market uniqueness and competitor coverage are not verified.
Main delivery costs
Data preparation, reconciliation, classification, expert interpretation, customer-specific definitions and recurring reporting support. Additional initial validation requires representative authorized sample preparation, buyer interviews, buyer-side evaluation and bounded validation of finance-approved unbilled work queue. Track cost per accepted output, including correction work, unsuccessful cases and support.
Safeguards
Reconcile calculations to approved records. Keep proposed entries and payment actions under finance-team control. Never invent missing financial inputs. One service line; accountants confirm billability and clients approve scope disputes. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.