A buyer that watches every supplier price for you
Reads supplier price lists, invoices and emails, flags increases and suggests when to reorder or switch.
The problem
You compare supplier price lists in spreadsheets or paper invoices whenever a contract renews or a quote lands. Price creep hides in line items, delivery fees and surcharge notes, and by the time someone notices, the next order has already gone out at the higher rate.
What AI makes possible now
The automation watches every supplier document that arrives. It extracts line items, unit prices, fees and effective dates from PDFs, spreadsheets and emails, then matches them to the products you actually buy. It flags any increase above a threshold you set, shows the old and new price side by side, and drafts a reorder or switch recommendation with a link to the source document. A buyer approves or rejects before anything is sent.
How it works
- Connect supplier inboxes, price lists and purchase history. The system watches for new invoices, quotes and updates.
- Extract line items, unit costs, fees, minimums and effective dates, then match them to your catalogue.
- Flag increases, expiring prices and cheaper alternatives using rules you set, with the source document attached.
- A buyer reviews the recommendation and approves the reorder, price challenge or supplier switch.
The first thirty days
In the first 30 days we connect one supplier and your purchase history. You get a weekly email with any detected price changes and a simple approve or ignore button. No switching logic yet, just clean visibility.
How it earns
The automation saves directly by catching increases before the next purchase order, which usually pays the fee many times over on raw materials or shipping. It also gives the buyer a written record to challenge a supplier.
Why now
Supplier price changes are arriving as unstructured PDFs and emails more often, while e-procurement tools still expect clean catalogue data. An LLM can read the messy formats and compare them to your actual spend.
First customers
Operations or procurement managers at mid-sized restaurants, distributors or trade contractors who reorder from the same 20 to 200 suppliers monthly.
The hard part
The hard part is matching supplier descriptions to your products when names differ, so the first weeks require a human to confirm matches. It will miss handwritten or scanned price lists without good OCR.
Build this with us
We would start with one supplier and one product category, then expand once the matching is reliable. If your team is tired of finding price rises after the order, apply and we will map the first supplier this month.